Improve Workplace Ergonomics to Eliminate the Office “Ouch Factor”

From sore necks and backs to numb fingers, there’s an “ouch factor” in the office. One of the biggest culprits of workplace injuries is the many hours spent sitting in front of a computer, often without enough movement. However, standing all day isn’t healthy either. Regular movement throughout the day is essential to maintain comfort and prevent injury. 

Understanding Workplace Ergonomics and Common Office Injuries

Workplace ergonomics plays a key role in reducing strain and promoting long-term health. We have studied the relationship between the human body and individual workspaces to minimize discomfort and promote well-being—physically, emotionally, and cognitively.

In 2020, employers reported approximately 2.7 million non-fatal workplace injuries, 21 % of which were musculoskeletal disorders. One-third of these injuries resulted in time away from work. For those suffering musculoskeletal injuries, the average time spent out of work was 14 days. These numbers highlight the importance of proper posture and ergonomics in preventing health issues.

Expert Insights on Ergonomics and Technology

“While some postures make people feel more comfortable in the short term, they can lead to spinal issues over time,” says Dr. Teresa Bellingar, Haworth’s Senior Corporate Ergonomist. “It was easier to help employees with ergonomics when they were sitting in front of big, eye-level computers and typing on keyboards. But the shrinking of technology has worsened posture—people are more likely to hunch over with their necks bent while working on laptops, tablets, and smartphones.”

To help combat these issues, Haworth has developed products that ergonomically support people working in various postures. Dr. Bellingar recommends workspaces equipped with proper ergonomic chairs and height-adjustable desks, as well as external monitors, keyboards, and mice for laptops or tablets to help with posture. Employees need to be able to adjust their spaces to fit their unique measurements. “It’s about maintaining good posture, whether sitting or standing,” she said.

The Importance of Movement in Workplace Ergonomics

We know it’s not sitting that prevents an employee from having a healthy work experience—it’s inactivity. People need to change their posture, position, and location throughout the day. Incorporating layers of movement can enhance a person’s overall well-being. Every single movement makes a difference, no matter how big or small.

Why Ergonomic Seating Matters

Worker comfort is one of the top workplace challenges facing organizations. Providing good back support not only promotes healthy sitting but also supports mental acuity for seated workers.

Sitting upright may be the best posture for convergent thinking—which requires logic and problem-solving—while moving about and changing postures frequently can stimulate divergent thinking, which is more abstract or philosophical.

Good ergonomic seating enables concentration and minimizes the distractions caused by discomfort. Using an ergonomic chair during prolonged seated work decreases the risk of suffering musculoskeletal disorders in the neck, shoulders, arms, back, and legs.

The importance of a well-designed work environment speaks for itself. The right ergonomic setup can reduce injuries and improve human performance. Delivering innovative, science-based seated support to minimize discomfort promotes well-being and increases employee engagement.